You can invite a Manager to help handle your business finances without giving full access to your account. This role is ideal for team members who support billing, invoicing, and payment preparation, while you or your admin retain control over approvals and sensitive financial data.
What is a Manager?
A Manager is a limited-access team member who can help you manage incoming and outgoing payments, but cannot access sensitive financial information or complete transactions independently.
Managers can:
- Create and manage invoices
- Create bills
- View transaction activity
- Download payment instructions
- Submit payments for approval (if enabled)
Managers cannot:
- Send or approve payments
- Reconcile or categorize transactions
- View account balances
- Access bank statements or accounting reports
This ensures your team can assist with daily operations while you maintain full control over funds and financial data.
How do I invite a Manager?
- Go to Account Settings
- Click Invite a Team Member
- Select Manager and click Continue
- Enter:
- First name
- Last name
- Email address
- Choose whether to enable Payment Submission (optional)
- Click Send Invite
The Manager will receive an email invitation and follow the standard setup process.
How does Payment Submission work?
When Payment Submission is enabled, Managers can prepare payments and submit them for approval. Payments are never sent automatically — they must be reviewed and approved by an owner or an admin.
If Payment Submission is disabled:
- The Manager cannot create or submit any payments using Send Money features
If Payment Submission is enabled:
- The Manager can create payments
- Payments will either be created directly or routed for approval based on your settings
How do I configure approval settings?
When you turn on Payment Submission, you’ll define two key settings:
Approval Threshold
This determines when a payment requires approval.
- If a payment is equal to or above the threshold → it will require approval
- If a payment is below the threshold → it will be created without approval
Examples:
- Threshold = 100 USD → Payments ≥ 100 USD require approval
- Threshold = 0 USD → All payments require approval
Payment Approver
Choose who will review and approve submitted payments. This can be either the owner or an admin on the account. If only one approver is available, it will be selected automatically.
What happens after a Manager submits a payment?
- The payment is marked as pending approval
- The selected approver is responsible for reviewing and approving it
- The payment will only be processed after approval
This gives you full visibility and control over outgoing funds.
How are these permissions shown?
In your Team settings, each Manager will appear as a Limited Access user.
If payment submission is enabled, you’ll also see a summary of their approval rules, for example:
“Payments over 100 USD created by this user will be submitted for approval and need to be approved by [Approver Name].”
Things to keep in mind
- Managers never have direct control over sending money
- Approval settings apply per Manager (not globally)
- Approval flows help reduce risk while allowing your team to stay productive
Lili is a financial technology company, not a bank. Banking services are provided by Sunrise Banks, N.A., Member FDIC. The Lili Visa® Debit Card is issued by Sunrise Banks, N.A., Member FDIC, pursuant to a license from Visa U.S.A., Inc. The Card may be used everywhere Visa debit cards are accepted.
Wire Transfer services are provided by Column Bank N.A., Member FDIC. All wires are subject to acceptance criteria and risk-based review and may be rejected at the sole discretion of Column Bank N. A. or Lili App Inc.